Accounts Receivable Specialist
Accounts Receivable Specialist
We are looking for mission-driven, self-motivated, and detail-oriented Accounts Receivable Specialist to join our accounting team. An Accounts Receivable Specialist is responsible for the essential customer-facing functions of our accounting cycle.
PERFORMANCE OBJECTIVES
Preparing and sending invoices/G-702/G-703 forms to the Customer
Ensure invoices are prepared, sent, and payments are collected on time.
Reduce outstanding receivables.
Perform monthly reconciliation of accounts receivable, revenue, and customer prepayments.
Reconcile data in QuickBooks and internal ERP systems.
Compliance with Legal Requirements:
Stay updated on state lien legislation.
Ensure timely preparation of lien waivers.
Verify tax exemption certificates.
Prepare accurate weekly AR projections.
Prepare regular reports for financial planning.
Address and resolve customer account inquiries efficiently.
Maintain high levels of customer satisfaction.
Assist with annual audits by preparing A/R confirmation letters.
Recommend improvements to AR system and processes for efficiency.
Collaboration and Communication:
Maintain excellent communication with internal teams and external customers.
Work both independently and collaboratively to meet department goals.
Collect outstanding receivables and post payments.
Prepare weekly AR projections.
Review and verify tax exemption certificates.
Fill out pre-qualification forms.
Prepare Schedule of Values (SOVs).
Update Certificates of Insurance (COIs) with the Insurance Company for new projects.
Prepare lien waivers and research state lien legislation for compliance.
Perform monthly reconciliation of AR to the general ledger and review aging.
Reconcile AR, revenue, and customer prepayments in QuickBooks and internal ERP systems.
Address customer account inquiries, resolve issues, and recommend AR system improvements.
Assist with annual audits and prepare A/R confirmation letters.
Monitor Allowance for Bad Debt accounts and recommend write-offs.
KEY COMPETENCIES
Bachelor’s degree in Accounting or equivalent accounting courses
Understanding of accrual accounting (preferred)
Proficiency MS Office (including intermediate Excel skills).
At least 2 years of experience in Accounts Receivable (preferred).
High degree of accuracy and attention to detail.
Excellent written and verbal communication skills in English.
Experience in construction accounting (preferred).
Eagerness to learn, adapt, and seek improvement opportunities (preferred)
WHAT WE OFFER
Remote work opportunity.
Working hours from 8 am to 5 pm EST.
American business culture, international team and colleagues
Participating in our "One Window - One Tree" initiative.
Participating in INTUS University professional development programs.
30-days training to ensure a smooth start.
A safe work environment and a collaborative team.
A very fast growing company.
Team building activities and company events.
APPLICATION FORM
We will be glad to have you as part of our team. Let's talk!
Fill out the form below to become part of our exclusive talent pool.
Resumé/CV
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Motivational Letter
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